RULES AND REGULATIONS FOR CLUBHOUSE

A. ELIGIBILITY:

The PMA Clubhouse is available to members in good standing (assessments current) for private, personal and social events. The clubhouse cannot be rented on holiday weekends. Business functions are permitted on weekdays only. Included in this definition of “business functions”, but not limited to these, are: sales presentations, non-PMA meetings, political functions, or any “public invitation” type functions. The board or manager reserves the right to terminate and cause forfeiture of deposit for any event which, in their opinion, violates this rule.

B. REGISTRATION & FEES:

Reservations for use of the Clubhouse must be made at least two weeks in advance by calling USRMI at (573) 365-6628. Any reservations not confirmed at least one week prior to the event are subject to cancellation. A confirmation of a reservation is complete when a signed reservation form and the appropriate fees have been received by USRMI. Cancellation of the PMA Clubhouse needs to be done one week prior to the scheduled event, and will be eligible for full refund less a $25.00 administration fee. Cancellations made within that one week period are eligible for a 50% refund. Reservation forms may be obtained at the PMA office (Cliffside Centre Suite 101, 2140 Bagnell Dam Blvd., Lake Ozark, MO 65049).
When making a reservation, a non-refundable usage fee of $100.00 will be collected along with a $200.00 refundable damage deposit. Please make checks payable to PMA. NOTE: If additional cleaning is required to clean the clubhouse, an additional $40.00 per hour rate will be deducted from the damage deposit.

C. GENERAL RULES:

1. Owners requesting use of the fireplace will so designate on the registration form. There will be an additional charge for use of the fireplace.

2. Scheduled PMA, PYC or PCOA activities planned for all property owners will take precedence over private, personal and other social events.

3. The property owner reserving the clubhouse MUST be present for the duration of the private function he/she sponsors. If he/she must leave before end of function, he/she is to appoint a responsible alternate and report this person’s name to the Property Coordinator, Linda Fiers (573-216-3357) before the end of the function.

4. PMA groups or specific member reserving the clubhouse for a private function will be held liable for all costs of broken, damaged or missing PMA property beyond the cost of the initial damage deposit.

5. All decorations brought into the clubhouse for a function must be removed at the completion of the activity or event. Care should be taken with use of decorations. Tape of any kind, and nails are prohibited. Property owner will be held responsible for any damage to the paint or wallpaper.

6. AT THE END OF ANY PRIVATE EVENT, IN ORDER TO AVOID EXCESSIVE CLEANING CHARGES, THE RESPONSIBLE PARTY WILL ENSURE THAT:

A) Any moved furniture is replaced to its original position.

B) Soiled areas, kitchen and bar area are cleaned and vacuumed as necessary.

C) Coffee pots are cleaned and burners are turned off.

D) Countertops and tables are wiped clean.

E) Trash is removed and deposited into receptacle outside the building.

F) Upon departure, all items brought in, especially leftover food, are to be removed. Non-perishable items found in the Clubhouse will be brought to the management office.

G) All doors and windows are locked.

7. THE CLUBHOUSE IS A NON-SMOKING FACILITY. There are designated smoking areas outside the building. Please discard smoking materials in provided receptacles.

8. If you incur a situation where repairs are necessary or you find inventory missing, please notify the Property Coordinator at 365-6628 during office hours, Monday through Friday 8:30 a.m. to 5:00 p.m.

9. Minors using the clubhouse for any purpose must be accompanied by a responsible adult member.