STEEPLE RIDGE CONDOMINIUM
PROPERTY
OWNERS ASSOCIATION
BOARD OF
DIRECTORS
QUARTERLY
MEETING
MINUTES
January 20,
2007
I. CALL TO ORDER – President Terry Wolf called the meeting to order at
9:03 a.m. in the conference room of U.S. Resort Management, Inc. Board
members present were President Terry Wolf, Vice President Daniel Bluestone,
Treasurer Craig Merrigan, Secretary Vern Poenitske, and Director Mary Albers.
Representatives from U.S. Resort Management, Inc. (USRMI) were Karen
Hughes, Linda Fiers, and Heather Taplin.
II. APPROVAL OF MINUTES – Mr. Poenitske made a motion to approve the
minutes from the November 11, 2006, Board of Directors Meeting. Mr. Merrigan
seconded the motion. The motion passed unanimously.
III. REPORTS
A. Property Management Report - Ms. Fiers presented the property management report, as follows:
1.
Raccoons were getting into the ceiling of unit 1620, 2C (804).
AB
trapped the raccoons and hauled them away. Heavy screening was
installed on the soffit area where it appeared the animals may be getting
into the ceiling. Also installed a new latch for the crawl space door under
the building. There have been no further reports from the owner as of this
date.
2. Installed braces for stairway to unit 1470, 2B (405).
3. Repaired a water leak at pump for fountain.
4. Reaired leaking toilet in men’s bathroom at poolhouse.
5. All support posts that were replaced by Ozark Building Maintenance were painted.
6. Dock B had both shore cables replaced, a wench repaired, and cables replaced on the last wench on the right.
7. All of the gutters were cleaned out in late fall. There are gutters at buildings 1522 (5) and 1600 (7) that will need to be repaired following the thawing of the ice. The weight has loosened the gutters.
8. The owners of 1620, 1B (801), Nilges, have requested either more trash barrels or additional trash pickups especially in the winter as building 1620 has three full-time residents.
9. After the big ice and snow storm in early December, two roof leaks occurred, units 1384, 2A (106) and 1580, 2A (606). The cause of the leaks was the thaw and freeze effect of the ice, which tore some flashing and shingles and also would push the water back up under the shingles. Both roofs have been repaired. The interior repairs to unit 1384, 2A (106) have been completed. The interior repairs to unit 1580, 2A (606) will be completed in the next couple of weeks.
10. An interior repair to unit 1384, 2B (104) that was caused from a slight roof leak in the fall of 2006 has been repaired.
Ms. Fiers stated there is an electrician in the area who is currently installing heat strips on the roofs of docks that will keep the heavy buildup of ice and snow from occurring on the dock roofs. Ms. Fiers will be obtaining costs for the installation of these heat strips on the dock roofs for the board’s consideration.
Discussion ensued regarding the request from the Nilges’ for additional trash cans or pickups at building 1620 (8). The board reached a decision to move one of the trash cans from another building where there are no full-time residents to building 1620 (8) until the trash pickups increase to twice a week.
Mr. Wolf asked Ms. Fiers to prepare a list for the board of any rot repairs that need to be completed. Ms. Fiers responded that currently there are only three minor areas where rot repairs are needed at this time. Mr. Bluestone noted the railing from the parking lot to the walkway at building 1394 (2) is very loose. Ms. Fiers stated she will have the railing repaired.
B. Financial Report - Ms. Hughes reviewed the year-end 2006 financial statement, which reflects a loss in the operations of $4,329.30 for the condos and $2,059.22 loss for the docks.
Ms. Hughes stated that the line of credit has been paid off with special
assessment funds received to date. $9,000.00 has also been paid on the debt
service loan. The second loan will be paid off as additional special
assessment monies are received. Remaining funds from the special
assessment will be used to open the reserve fund, which is anticipated to be
$8,300.00.
Mr. Wolf said that a comment was made at the annual homeowners meeting
that the assessments for Steeple Ridge are the second highest for
condominiums in the lake area. Mr. Wolf asked if a cost comparison could be
created for assessments at Steeple Ridge versus other associations. Ms. Fiers
replied USRMI would get as much information as possible compiled
regarding this matter for the board’s review.
IV.
OLD BUSINESS
A. Request from John Mazzola to Modify Storage Unit Doors – Mr. John
Mazzola, unit 1580, 1A (602), purchased one of the storage units and would
like to alter the entrance doors per specifications supplied to the board. Mr.
Bluestone reviewed Mr. Mazzola’s previous request for the use of an ATV on
the property for transportation to and from the dock area and the ATV would
be stored in the storage shed. The doors would need to be altered to allow the
ATV to clear the door area
Mr. Bluestone said he felt the board, since there are new members, should
review the previously approved use of the ATV on the property and the
approval should be rescinded. Mr. Wolf indicated the approval had been
contingent on the ATV being driven by adults only, being used only on the
drives and parking areas to and from the dock area, and must be stored in the
shed when not in use. Discussion ensued regarding this matter.
Additional discussion ensued regarding the approval of the ATV and the
request to alter the storage shed doors. A suggestion was made to send out a
survey of all owners regarding this matter.
Mr. Bluestone made a motion to
table this matter until opinions are obtained from several homeowners
regarding the use of an ATV on the property.
Ms. Albers seconded the
motion. The vote was 2 yes, 3 no. The motion failed.
Mr. Poenitske made a motion to approve the alteration of the storage
shed
doors by Mr. Mazzola per the specifications as presented.
Mr. Merrigan
seconded the motion. The motion was passed unanimously. Mr. Wolf
requested that Mr. Mazzola be sent a letter with the approval of the alteration
of the storage doors and reiterate the restrictions that were placed on the use of
the ATV.
B.
building have indicated to her that they will be painting the garage building
per the board’s request.
with Ms. Holli Robinett of U.S. Help regarding trimming of the trees that
hang over the tennis court area. Ms. Robinett felt that U.S. Help would be
able to trim these trees to save the cost of an outside tree removal company.
The balance of the cleanup around the tennis court and putting green areas is
to be performed during the homeowners work weekend this spring.
Ms. Fiers will be trying to contact the company that installed the tennis court
to determine what type of work could be performed to bring the surface back
to playable condition and what the cost of this work would be.
V.
NEW BUSINESS
A. 2007 Homeowners Work Weekend – The homeowners work weekend was
scheduled for May 5th and 6th with a rainout date of May 19th and 20th.
B.
Waterfall Inspection/Repair
-
Ms. Fiers stated she has contacted a couple of landscaping companies to
inspect the waterfall area to determine what type of repairs could be made to
solve the continual leakage problems.
The inspections would be performed in early spring as soon as the weather
allows the fountain to be turned on.
Mr. Wolf noted that several homeowners had requested that the current water usage be compared to prior years to determine if there has been a time when some type of leak had caused the high cost of water for the association. Mr. Poenitske made a motion to compare the water usage for the years 2000 through 2006 by month. Mr. Merrigan seconded the motion. The motion was passed unanimously.
B.
High Speed Internet
-
Ms. Fiers said she had contacted Charter Communications regarding the future
availability of high speed internet service at Steeple Ridge.
Due to the age of the buildings, the current wiring for cable television
into the units is not suitable to handle the high speed internet service.
Charter has been installing new wiring in the area, but could not provide
a definite date or timeframe when the new wiring would be installed at Steeple
Ridge. Also, a bulk rate for high
speed internet through Charter would only be considered if 100% of the owners
were included.
Ms. Fiers indicated that wireless internet service may be available through YHTI, a local internet provider. Each individual homeowner would have to contact YHTI for service connection to their unit. A receiver may have to be installed on the roof of the building. The placement of the receiver would have to be determined following the inspection of the area by YHTI.
Discussion ensued regarding this matter. The board reached a decision that
each individual homeowner request for high speed internet installation that
would involve a receiver or satellite dish being placed on the outside area of a
building would be handled on a per request basis.
C. Trees - Ms. Albers stated that she has received several comments from prospective and existing homeowners regarding the lack of a lakeside view from many of the units. Mr. Wolf replied that any owner who wishes to have trees trimmed to improve their view of the lake need to submit a request to the board and they would be responsible for the cost of the tree trimming, if approved.
V. ADJOURN – With no further business to discuss, Mr. Poenitske made a motion
to adjourn the meeting. Ms. Albers seconded the motion and the motion passed
unanimously. The meeting was adjourned at 11:36 a.m.
Respectfully submitted,
Linda Fiers, Property Coordinator Vern Poenitske, Secretary