STEEPLE RIDGE CONDOMINIUM
PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS QUARTERLY MEETING
MINUTES
April 15, 2006
I. CALL TO ORDER – President Terry Wolf called the meeting to order at
9:05 a.m. in the conference room of U.S. Resort Management, Inc. Board
members present were President Terry Wolf, Secretary Daniel Bluestone,
Treasurer Jim Eichelmann, and Director Vern Poenitske. Representatives from
U.S. Resort Management, Inc. (USRMI) were Karen Hughes, Linda Fiers, and
Matt Bentz.
II. APPROVAL OF MINUTES – Mr. Poenitske made a motion to approve the
minutes from the January 21, 2006, Board of Directors Meeting. Mr. Eichelmann
seconded the motion. The motion passed unanimously.
III. REPORTS
A. Property Management Report - Ms. Fiers presented the property management report, as follows:
1. The sewer boots on the roofs of all buildings have been replaced.
2. The fogged window was replaced in the clubhouse.
3. The main interior wall of the clubhouse was refinished. There is some rot repair needed around one of the interior doors. The approximate cost to repair is $50.00. The board members unanimously agreed not to repair the rot around the door at the present time.
4. All trees between the buildings that were hanging over roofs, etc., have been trimmed.
5.
All building stairways and railings have been
inspected by U.S. Help. There are 19
areas where either posts, railings, or stairs need to be replaced at an
estimated cost of $648.86 through U.S. Help.
There are also some additional support posts that need to be replaced and
an outside vendor will need to perform the work as they are very tall posts.
Bids will be obtained for the replacement of these areas following the
rot repairs performed by U.S. Help.
Mr. Eichelmann noted there is a rotten area at the entrance to Larry Eskew’s
unit in building six. Mr.
Poenitske made a motion to proceed with the rot repairs by
6. Rotten and bad stairs have been replaced for unit 305.
7. Interior repairs from previous roof leaks were completed in units 106 and 704.
8. The new owner of unit 804 has reported interior ceiling damages from a roof leak some time ago. The previous owner never reported these damages. The new owner wishes to have the damages repaired by the association. The estimate to repair these damages is $1,300.00. Discussion ensued regarding this matter. Mr. Eichelmann made a motion that the association will pay for the cost of repairs to the damaged ceiling of unit 804 at the best obtainable price. Mr. Poenitske seconded the motion. The motion was passed unanimously.
9. The termite inspection of all buildings was completed by AB Pest Control. Only one spot was found in building six with termites and the area was treated.
10. Work has begun on the blue rug area at buildings two and three by removing bushes that were not the right type and replacing with the proper bushes.
11. Seven dogwood trees were planted to replace those cut down in error.
12. The pool tile replacement project was completed. An extra box of tile was purchased to be used for any future repairs.
13. The entrance drive on the right side was extended along with the culvert.
14. The remaining asphalt on the entrance drives has had the cracks filled and the sealing should be completed this coming week.
15. The dock C ramp and a broken cable was repaired that had been damaged during heavy winds.
16. Broken cables on dock C winches were replaced.
17. The seawall area damaged when the cable pulled out at dock A will be repaired in the next few weeks. Mr. Eichelmann suggested that the remaining piece of rebar that ties into the neighbor’s seawall should be cut when the repairs are made to help prevent the Steeple Ridge seawall from falling over when the neighboring wall falls from undertowing.
18. The fountain area has been drained and is in the process of being cleaned and ready for operation.
19. Building spot power washing will be done in early June following the pollen season.
20.
This past week there had been a problem with one of
the owners of a house across
21. Ms. Fiers questioned if the touchup painting on the back side of building seven should be completed this year. One bid in the amount of $800.00 had been obtained from Ozark Building Maintenance. The board members requested additional bids be obtained and proceed with the project using the lowest bid received to perform the work.
Mr. Eichelmann noted to the right side of the stairs to unit 504 there is a cedar
tree that is dead at the top and the dead area needs to be removed. Mr. Wolf
stated that a redbud tree had to be removed near building five that had been
damaged in a storm and he would like to have this tree replaced.
Mr. Eichelmann said that he and Ms. Fiers had reviewed the grass areas
noting there is a lot of crabgrass that needs to be treated. Ms. Fiers reported
that the grounds crew will be applying a crabgrass killer to these areas.
Mr. Eichelmann noted that to the right of dock C there is some type of tree or
plant at the shoreline that needs to be removed.
Mr. Eichelmann stated there are some vines on the back of building three that
need to be removed. Also the vines that grow up on the lattice around the
bottom of the pool need to be kept trimmed down and sprayed.
B. Financial Report - Ms. Hughes reviewed the March 31, 2006, financial statement noting the net income from total operations for the first quarter was $255.23. Discussion ensued regarding the repayment of the line of credit of $20,499.96. Mr. Wolf stated he will work with Ms. Hughes to begin repayment of this loan.
IV. OLD BUSINESS
A.
Revised Rules and Regulations Review
– Ms. Fiers provided the board members a copy of the revised rules
and regulations, which incorporates the new rules regarding tree trimming and/or
removal and revises the rule for trailer parking.
Following discussion, the board members approved the revised rules and
regulations as presented. Ms. Fiers
stated she will mail a copy of the revised rules and regulations to all
homeowners in the next newsletter.
B.
Homeowner Survey Results
-
Ms. Fiers stated the result of the survey regarding the tennis court and
putting green areas was very split.
A lot of owners felt the areas could be used in other ways and just as many felt
they should be maintained as they are.
Mr. Wolf requested that Ms. Fiers prepare a summary of the surveys after
she feels that most of the surveys have been received.
The board members tabled this matter at this time.
C.
Unit Assessments Discussion
-
Mr. Wolf presented a building layout and a motion for the assessments per
unit type (i.e., one bedroom units, two bedroom units, three bedroom units, two
bedroom units with a loft, three bedroom units with a loft, and two-level
units). The motion presents a
percentage breakdown for each category type to alter the charging of assessments
per the Declarations and Bylaws.
Discussion ensued regarding this matter.
The board members reached a decision to table this matter.
D. Homeowners Work Weekend - Ms. Fiers reported thirteen unit owners have indicated they will be in attendance at the work weekend. Ms. Fiers will purchase the sealer, paint and primer to be used during the work weekend. Mr. Eichelmann and Mr. Poenitske will purchase any other supplies needed and the association will reimburse them. Owners will meet at 9:00 a.m. on Saturday morning of the work weekend. A luncheon will be provided for the workers on Saturday.
V. NEW BUSINESS
A. Resignation of Tom Patterson from the Board of Directors - Ms. Fiers
stated Mr. Tom Patterson had sent a letter of resignation from the Board of
Directors due to the listing of his unit for sale. The board reached a decision
to leave this position open as the term expires in November and an election
for replacement will be held at the annual meeting in November.
B.
Request from Tim Swift Regarding
C. Request from Dottie Lange Regarding Window Washing - The board members reviewed a request from Dottie Lange, unit 706, for the washing of the windows on the lakeside of the units. The board members unanimously agreed the association could not pay for the washing of windows. Ms. Fiers will inform her of several window washing vendors in the area.
D.
Bylaws Review, Updating, Amendments Discussion
- The board members wish
to be provided with a copy of any lease that an owner may obtain to make sure
the rule regarding leases is being followed.
Ms. Fiers stated this issue is a part of the rules and regulations, but
not part of the Declarations and Bylaws.
To make this issue a part of the Declarations and Bylaws would require an
amendment approved by at least two-thirds of the total ownership.
Mr. Poenitske noted the no wake buoy that was at the end of dock B is gone and needs to be replaced. Also, there needs to be a private property sign placed on the tennis court area.
V. ADJOURN – With no further business to discuss, Mr. Poenitske made a motion
to adjourn the meeting. Mr. Eichelmann seconded the motion and the motion
passed unanimously. The meeting was adjourned at 11:40 a.m.
Respectfully submitted,
Linda Fiers, Property Coordinator Dan Bluestone, Secretary