STEEPLE RIDGE CONDOMINIUM
PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS
QUARTERLY/BUDGET MEETING
MINUTES
September 9, 2006
I. CALL TO ORDER – President Terry Wolf called the meeting to order at
8:38 a.m. in the conference room of U.S. Resort Management, Inc. Board
members present were President Terry Wolf, Secretary Daniel Bluestone,
Treasurer Jim Eichelmann, and Vice President Vern Poenitske. Representatives
from U.S. Resort Management, Inc. (USRMI) were Karen Hughes, Russell
Mitchell, Linda Fiers, and Heather Taplin.
II. APPROVAL OF MINUTES – Mr. Poenitske made a motion to approve the
minutes from the July 29, 2006, Board of Directors Meeting. Mr. Eichelmann
seconded the motion. The motion passed unanimously.
III. REPORTS
A. Property Management Report - Ms. Fiers presented the property management report, as follows:
1. Missing bolts were replaced on dock A.
2. Repaired jets in the swimming pool.
3. Repaired building louvered vent screening on the right side of building 1600 that had been damaged by a raccoon.
4. The building 1600 (seven) touchup painting on the lakeside of the building has been completed.
5. Unit 1436, 2C (304) reported some of the stairs to the unit are bad and need to be replaced and some of the boards on the top landing are bad and need to be replaced. This area has been inspected and the work will be completed after the first of the year as there does not appear to be any serious liability issue at this time.
6. Unit 1436, 2C (304) reported some water stains in the kitchen and bedroom ceilings need repairing. The leaks are from a roof leak from quite some time ago. Again these repairs will be completed after the first of the year as funds are available.
7. Some of the rotten tree stumps in the entrance areas have been removed.
8. On the right side of building 1436 (three) one of the three tall bushes had to be removed as it was dead. As the two remaining bushes grow, they will be shaped better.
9. The replacement of the tall rotten support posts is in the process of being completed by Ozark Building Maintenance.
B. Financial Report - Ms. Hughes stated that the funds for work orders and contingency have been used for the year. Therefore, no further work orders or projects should be performed during the remainder of 2006 unless there would be an emergency or liability situation.
Ms. Hughes noted that the line of credit of $20,000.00 has been paid down to
approximately $15,000.00. The total debt between the two loans owed by the
association is approximately $33,000.00.
Ms. Hughes stated there is one owner, Dale and Marlys Schulte, unit 1436, 2A
(306), who is delinquent on assessments. They have not paid anything for
2006 assessments. Discussion ensued regarding this matter. The board
requested that Ms. Hughes send a letter to the owners stating that if the
assessments are not brought current, a lien will be filed on the unit. If the
assessments are not paid within a reasonable time after the letter is sent, a lien
should be filed.
IV. OLD BUSINESS - There was no old business to discuss at this time.
V.
NEW BUSINESS
A. 2007 Budget – The board members reviewed the proposed 2007 budget
prepared by USRMI. Ms. Hughes answered all questions pertaining to the
proposed budget.
A suggestion was made to have a special assessment of $1,000.00 per unit to
be used to pay off all the debt the association currently has through the bank.
Any excess funds from the special assessment would be used to begin an
undesignated reserve account. The amounts currently charged to the unit
owners and the dock slip leaseholders for debt service would then be
incorporated into the quarterly base assessments as an increase. Discussion
ensued regarding this matter.
The board unanimously agreed to present the 2007 proposed
budget with a special assessment of $1,000.00 (unit and dock combined) and
increasing the base assessments by approximately 7% (or the percentage
necessary) to equal the debt service currently being paid by owners on their
assessment statement ($9,308.00).
The special assessment would be used to pay off the loans the association
currently holds through Central Bank of
C.
Request from John Mazzola, Unit 1580, 1A (602)
-
Mr. Poenitske said Mr. John Mazzola, unit 1580, 1A (602) has purchased the
storage shed previously owned by Tim Swift.
Mr. Mazzola would like to purchase an ATV to use on the property going
from the unit to the dock and store the ATV in the storage shed.
Also, Mr. Mazzola would like to change the door on the storage shed from
a single panel door to a double panel door and widen the opening slightly to
allow for storage of the ATV.
Mr. Poenitske made a motion to
approve the use of the ATV with the
provisions that the ATV only be driven by an adult, it must be stored
in the
shed when not in use, the ATV could only be used to go to and from the
dock
and driven on driveway surfaces.
Mr. Eichelmann seconded the motion.
Discussion ensued regarding this matter.
The vote on the motion was three
yes and one abstain. The
motion passed.
The board members tabled the issue of the change of the storage shed door until Mr. Mazzola provides the board with more information and drawings as to how the door would be constructed.
D.
Garage Building
- Mr. Eichelmann noted
the garage building needs to be painted and rotten trim replaced and/or repaired
as needed. Mr. Eichelmann made a
motion to contact the four owners of the garage building stating the board is
giving them until January 1, 2007, to paint the garage building, and make
necessary repairs to the doors, lights, and trim.
If the repairs are not completed, the association will have the work
performed and the four owners of the garage building will be billed for the
costs. Mr. Poenitske seconded the
motion. The motion was passed
unanimously.
Mr. Bluestone stated that there is an area of the sidewalk near building 1522 that is creating a tripping hazard. He felt the area could be cut out and redone to slope property so that the corners would meet evenly. Also, at building 1436 there is a step along the walk that needs to have a stripe painted on the edge to alert people of the step.
Mr. Bluestone said that recently he experienced an emergency situation and the ambulance had a problem determining which direction to turn at the entrance to reach his building. He suggested that signs could be placed on the light pole at the bottom of the entrance drive to indicate which buildings are to the right and which are to the left.
V. ADJOURN – With no further business to discuss, Mr. Bluestone made a motion
to adjourn the meeting. Mr. Eichelmann seconded the motion and the motion
passed unanimously. The meeting was adjourned at 10:55 a.m.
Respectfully submitted,
Linda Fiers, Property Coordinator Dan Bluestone, Secretary