STEEPLE RIDGE CONDOMINIUM
PROPERTY OWNERS ASSOCIATION
ANNUAL MEETING MINUTES
November 11, 2006
I. CALL TO ORDER – President Terry Wolf called the meeting to order at
9:02 a.m. in the
present were President Terry Wolf, Vice President Vern Poenitske, Secretary
Daniel Bluestone, Treasurer Mary Albers, and Director Craig Merrigan.
Representatives from U.S. Resort Management, Inc. (USRMI) were Bill
Manson, Karen Hughes, Linda Fiers, and Heather Taplin.
II. ROLL CALL – Mr. Wolf stated a quorum was represented with 27 owners, 25
present and 2 represented by proxy.
III. APPROVAL OF MINUTES – Mr.
Gerry Prinster made a motion to approve
the November 12, 2005 Annual Meeting Minutes as submitted.
Ms. Mary Albers
seconded the motion. The
motion was passed unanimously.
Mr. Wolf stated that Mr. Jim Eichelmann, former member of the Board of
Directors, has recently sold his unit. Mr. Wolf said that Mr. Eichelmann has
devoted a lot of time and work to the association in the years he served on the
board. Mr. Wolf expressed the association’s heartfelt thanks to Mr. Eichelmann
for his service and wished him well on his future endeavors.
IV. REPORTS
A. Board Report – Mr. Wolf noted the yearly report of the Board of Directors was handed out to owners as they entered the meeting. He reviewed the mintenance repairs and replacements, which include: tile replacement in the pool; replacement of the sewer boots on all roofs; repairs to the interior of the pool house; touchup painting of the lakeside of building seven and the roadside of building four; the sealing of the asphalt in the entrance drives; extension of the right side entrance drive at Cherokee Road; major lakeside deck rot repairs; and numerous rot repairs to the roadside stairways, railings, and landings.
Mr. Wolf stated that a homeowners work weekend was held in May, 2006 and a lot of work was completed by the owners at that time. Mr. Wolf indicated another work weekend would be planned for the spring of 2007.
Mr. Wolf said inspection of the roadside stairways and landings revealed some dry rot was occurring to the wood, especially to the areas that had never been sealed. Therefore, Mr. Eichelmann had performed the work of sealing all stairways and landings on buildings one through six. Mr. Wolf thanked Mr. Eichelmann for his time and effort on this project.
Mr. Wolf informed the owners who have PWC spaces that the spaces are in the process of being numbered and leases completed. The leases will be mailed by USRMI for signatures to individuals who have a PWC space.
B. Management Report – Ms. Fiers said a full listing of the maintenance items performed at the complex is found in the yearly report of the Board of Directors. She reviewed several items, as follows:
1. During the homeowners work weekend, the pool deck was sealed, the ramps to the docks were sealed and the boardwalk to the docks was sealed. Also, the railing along the boardwalk and the dock parking area was touched up with paint.
2. Tree trimming was performed between all buildings as needed in the late winter of 2006.
3. The rot repair to the support posts, railings, and landings will continue throughout 2007.
4. On the docks, some broken cables were replaced, some broken welds were repaired, and the seawall was repaired where a cable had pulled out of the wall.
5. All chimneys were inspected in the fall of 2006 and none had to be cleaned.
6. Winter checks of the units will be performed over the winter months as the weather dictates.
7. Termite inspections were performed on all buildings. One small area of building six was found to have termites and this area was treated.
8. The buildings were spot power washed in early June, 2006.
9. No Parking/Towing signs were installed at both entrances to the complex.
10. Repairs were completed to the pool jets in the spring of 2006.
Mr. Ron Hardgrove noted that the support posts on the landing to his unit
(1522, 2A) are showing signs of rot. Ms. Fiers replied this area would be
inspected and placed on the rot repair list for 2007 if action is needed.
C. Financial Report – Ms. Hughes reviewed the year-end 2005 Financial Statement and the third quarter 2006 Financial Statement. Ms. Hughes answered all questions presented by owners regarding the Financial Statements. Mr. Don Gnuse made a motion to approve the financial report as presented. Mr. Prinster seconded the motion. The motion was unanimously passed.
V.
OLD BUSINESS
A. Waterfall - Mr. Wolf stated that the waterfall is a very expensive maintenance item for the association. There has been an ongoing problem of leakage in the waterfall. Mr. Larry Eskew said that at the base of the waterfall, there has always been a leakage problem and he reviewed repairs that had been performed in the past. He indicated that a liner needs to be installed in this area to solve the leakage problem. Discussion ensued regarding this matter. Ms. Susan Prinster made a motion to contact a professional landscaping company and/or other appropriate professional to inspect the waterfall leakage problem and provide suggestions and estimates for the repair of the problem or the possibility of pumping the water for the waterfall from the lake instead of the water system. Mr. Bob McBean seconded the motion. The motion was passed unanimously.
B. Gutters - Mr. Prinster said that the gutters at his unit need to be cleaned out once again. He asked if there was any type of regular schedule for cleaning out the gutters. Mr. Wolf replied there was not at this time. The board had checked into the possibility of installing gutter guards, but the funds have not been available for this project. Discussion ensued regarding this matter. Ms. Prinster made a motion to have the gutters inspected and cleaned in the spring and fall of each year. Ms. Janice Streckfuss seconded the motion. The motion was passed unanimously.
C. Tennis Court/Putting Green Areas - Mr. Wolf reported that a survey had been sent to all owners this past year regarding the tennis court and putting green areas. Owners were asked if they used these amenities, if they wished these areas to remain on the property or be removed, and if removed, what type of amenity could be installed in the areas. Ms. Fiers reviewed the survey responses, noting that most of the owners who responded felt the tennis court and putting green areas should be retained and brought to usable standards.
Discussion ensued regarding this
matter. Mr. Greg Gill made a
motion to
clean up around the tennis court area to involve trimming the trees
hanging
over the court, remove weeds and grass around the fence, and clean up
leaves
off of the surface with a cost not to exceed $1,000.00.
Mr. Red Buchhold
seconded the motion. The vote was 6 yes, 21 no. The motion failed.
Further discussion ensued regarding this matter. Mr. Prinster made a motion to perform the cleanup work of the tennis court area during the spring homeowners work weekend. Mr. Poenitske seconded the motion. The motion was passed unanimously.
Ms. Prinster made a motion to obtain an estimate for the renovation of the tennis court surface and putting green areas to make these areas usable. Mr. Poenitske seconded the motion. The motion was passed unanimously. The proposal will be reviewed with the homeowners at the 2007 Annual Meeting.
D. Building Address Numbering - Mr. Wolf noted that some owners had expressed concern regarding the appearance of the building address numbering. He showed the owners a large wooden type number that could be used to replace the existing numbering system to provide a nicer appearance. Discussion ensued regarding this matter. Mr. Prinster made a motion that no money be spent on changing the building numbering. Mr. Poenitske seconded the motion. The vote was 25 yes, 2 no. The motion was passed.
Mr. Ron Huck questioned when additional landscaping rock would be installed at building one and when the fence at the roadway at building one would be replaced. Mr. Wolf replied these items will be taken care of as monies allow.
Ms. Dottie Lange asked the status of the one homeowner who was extremely delinquent in their assessment payments as of last year’s meeting. Mr. Wolf stated the unit was sold and all delinquent assessments were collected.
VI. NEW BUSINESS
A. 2007 Budget – Mr. Wolf reviewed the proposed 2007 budget. He said the proposed budget reflects a slight increase in the quarterly assessments and a one-time special assessment for both the units and the docks. The special assessment would be used to pay off all loans the association currently holds. The remaining funds from the special assessment will be used to open a Reserve Account for the association. Discussion ensued regarding this matter. Mr. Dennis Beckman made a motion to approve the special assessment recommended as proposed, using the funds to pay off all loans the association holds and setting up a reserve account with the balance of the special assessment funds. Mr. Prinster seconded the motion. The vote was 21 yes, 6 no. The motion was passed.
Additional discussion ensued regarding the proposed 2007
budget. Mr. Prinster made a
motion to approve the 2007 budget as presented.
Mr. Huck seconded the motion.
The vote was 24 yes, 3 no. The
motion was passed.
B. Entrance Gates – Mr. Wolf stated that he again wanted to thank Mr. Eichelmann for his service to the association and he would like to name the entrance gates, The Eichelmann Gates. Mr. Prinster made a motion to designate the entrance gates at Steeple Ridge “The Eichelmann Gates.” Mr. Poenitske seconded the motion. The motion was passed unanimously.
C.
Election of Two Board Members – Mr. Wolf
stated the terms of Mr. Bluestone and Mr. Merrigan are expiring this year.
Both gentlemen have agreed to run for these positions.
Ms. Fiers asked if there were any nominations from the floor.
As there were none, Mr. Prinster made a motion to close the
nominations. Mr. Buchhold seconded
the motion. The motion was passed
unanimously.
Mr. Don Gnuse made a motion to elect Mr. Bluestone and
Mr. Merrigan to the open board positions by acclamation.
Mr. Prinster seconded the motion.
The motion was passed unanimously.
A question was presented regarding the availability for high speed internet at the complex. Ms. Albers answered there is currently no availability. She has been working through Charter Communications to try to get high speed internet installed in her unit. A suggestion was made that, possibly, wireless internet could be installed at a couple locations on the property. Mr. Wolf said the board will add this to their meeting agenda for discussion.
VIII. ADJOURN – With no further business to
discuss, Mr. Prinster made a motion to
adjourn the meeting. Mr.
Poenitske seconded the motion and the motion passed
unanimously. The meeting
was adjourned at 11:51 a.m.
Respectfully submitted,
Linda Fiers, Property Coordinator Vern Poenitske, Secretary