STEEPLE RIDGE CONDOMINIUM
PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS QUARTERLY MEETING
MINUTES
January 21, 2006
I. CALL TO ORDER – President Terry Wolf called the meeting to order at
9:14 a.m. in the conference room of U.S. Resort Management, Inc. Board
members present were President Terry Wolf, Secretary Daniel Bluestone,
and Director Vern Poenitske.
Representatives from
Inc. (USRMI) were Karen Hughes and Linda Fiers. Mr. Tom Patterson, unit 402,
was also in attendance.
II. APPROVAL OF MINUTES – Mr. Poenitske made a motion to approve the
minutes from the November 12, 2005, Board of Directors Meeting. Mr.
Bluestone seconded the motion. The motion passed unanimously.
Mr. Wolf stated a letter of resignation had been received from Mr. Richard Lange,
Vice President of the Board of Directors, due to health reasons.
Mr. Bluestone
made a motion to accept the resignation of Mr. Lange.
Mr. Poenitske seconded
the motion and the motion was passed unanimously.
Mr. Wolf nominated Mr. Tom Patterson, unit 402, to fulfill the remainder of the
term of Mr. Lange, which will be until the November Annual Homeowners
Meeting of 2006. Mr.
Poenitske made a motion to accept the nomination of Mr.
Patterson as a member of the Board of Directors to fulfill the balance
of Mr.
Lange’s term. Mr. Bluestone seconded the motion and the motion was passed
unanimously.
Mr. Bluestone made a motion to appoint Mr. Poenitske Vice President of
the
Board of Directors and Mr. Patterson as Director of the Board of
Directors. Mr.
Patterson seconded the motion and the motion was passed
unanimously.
III. REPORTS
A. Property Management Report - Ms. Fiers presented the property management report, as follows:
1. USRMI has hired Matt Bentz to head the maintenance department. Matt
was unable to attend the meeting today, but will attend the April meeting.
Ms. Holli Robinett will be the supervisor of the grounds and landscaping
crew and will be assisting Ms. Fiers in the inspection of the property on a
regular basis.
2. The exhaust fan in the men’s bathroom at the clubhouse was repaired.
3. The thermostat for the furnace in the clubhouse was replaced.
4. With the lake level down, the debris, such as styrofoam, trash, limbs, etc., has been cleaned up along the shoreline in the back of the cove.
5. All lower hanging branches of trees hanging over the sidewalks, the boardwalk, etc., have been trimmed. Mr. Poenitske stated that when the grounds crew was trimming the trees, they cut down six or seven dogwood trees between and behind buildings one, two and three. Following discussion, Mr. Patterson made a motion for Ms. Fiers to check the areas where the dogwood trees were removed and that USRMI must replace the trees that were removed in error with dogwood trees of comparable size. Mr. Poenitske seconded the motion and the motion passed unanimously.
6. The stairway to unit 305 was inspected and several bad stair treads were found and these will be replaced this coming week.
7. A broken pagoda light on the stairway down to the pool area was replaced.
8. The interior repairs to units 106 and 704 caused from roof leaks (already repaired) will be completed shortly.
9. One load of gravel was spread in the parking lot areas at building seven and also around the stairways on both sides of the building.
10. Some larger rocks have been placed along the walkway along building seven where there is a dropoff. Additional rocks will be added to this area periodically throughout the year.
11. One of the shoreline cables on dock A broke loose and pulled out a portion of the seawall. The cable has been repositioned. The seawall will need to be repaired. Ozark Building Maintenance inspected the wall and stated there does not appear to be very much, if any, steel in the wall. They will saw cut an area of the seawall, add steel to the section to be repaired, and put new cement in this area. The estimated cost for this repair is $300.00. It was also noted that the neighboring property’s seawall is beginning to be undermined and is tied into the end of the Steeple Ridge seawall. The neighboring seawall will eventually fall down if some type of maintenance is not performed. If and when this wall falls down, part of the Steeple Ridge seawall will go down also. Ms. Fiers will try to determine the owner of the neighboring property and will send a letter to them with this information.
12. Winter checks of all units were performed in December.
13. All chimneys were inspected in November. None of the chimneys had to be cleaned.
14. The path to the tennis court at the culvert is washed out and the area needs to have the culvert cleaned out and the rock smoothed out. The board decided not to perform any work on the path to the tennis court at this time.
Discussion ensued regarding the trimming or removal of trees by individual
owners mainly for better views of the lake from their units. It was suggested
that either a deposit be required for anyone wishing to trim or remove a
tree or the issuance of a fine if an owner trims or removes a tree without
approval of the Board of Directors.
Following further discussion, Mr.
Bluestone made a motion to assess a $250.00 fine to any owner who
trims or
removes a tree without approval of the Board of Directors.
Mr. Poenitske
seconded the motion. The
motion passed unanimously.
Mr. Poenitske made a motion that any tree trimming or removal of trees
must
be reviewed by a three person committee of the Board of Directors and
USRMI. Mr. Patterson
seconded the motion. The motion
passed
unanimously. Tree trimming/removal committee will be Mr. Wolf, Mr.
Poenitske, and Mr. Patterson.
Mr. Poenitske made a motion that if any owner wants to trim a tree,
they must
submit a written request to the Board of Directors, the Tree Trimming
Committee and USRMI will review the request, and if approved, the
owner
requesting the tree trimming or removal.
The owner will be required to pay a
$250.00 per tree deposit for trimming.
The deposit will be held for two years.
If the trimmed tree dies within that two year period, the deposit will
be used to
remove the tree and/or replace the tree.
If there are no problems with the tree
by the end of the two year period, the deposit will be refunded to the
owner.
Mr. Patterson seconded the motion.
The motion passed unanimously.
Mr. Wolf requested an estimate be obtained to repair or upgrade the tennis
court. It was noted that the tennis court or the putting green area are very
seldom used. Mr. Wolf stated the putting green area would be a good location
to install a playground for children. Discussion ensued regarding these two
areas of the property. Mr. Bluestone will research the cost and possibility of
changing the putting green area into a playground area.
Mr. Patterson made a
motion to poll the ownership on their actual usage of the tennis court
and
putting green areas and obtain their suggestions for possible usage of
these
areas. Mr. Poenitske
seconded the motion. The motion was
passed
unanimously. Ms. Fiers will send the survey to the homeowners in the March
newsletter.
B. Financial Report - Ms. Hughes reviewed the December 31, 2005, financial statement noting the net income from total operations for the year was $1,459.68. Mr. Bluestone stated the lien on unit 405, Glorey Partners, needs to be updated with the 2006 assessment amounts added to the current lien amount.
IV. OLD BUSINESS
A.
Replacement of Roof Sewer Boots Update
– Ms. Fiers reported the replacement of the roof sewer boots should
be completed within the next week.
B.
Interior Clubhouse Wall Painting Bid Review
-
Ms. Fiers stated she had received bids for the painting of the interior
clubhouse wall from U.S. Help in the amount of $297.79 and from Mike’s
Construction Repair in the amount of $390.00.
Mr. Wolf noted there appears to be some rot on the trim or door jam of
one of the doors to the bathroom.
Ms. Fiers will have this area inspected.
The board members approved the bid from U.S. Help for this project.
C.
Tree Trimming Discussion
-
Ms. Fiers said she had obtained an estimate from Top Notch Tree Service in
the amount of $1,180.00 to trim all trees around the buildings, which were
hanging over the roofs near chimneys or any dead limbs on trees in the parking
lot areas that could fall onto trees.
Ms. Fiers has contacted Marv’s Tree Service for an additional estimate,
but it was not received prior to this meeting.
Discussion ensued regarding this matter.
Mr. Patterson made a motion to proceed with the tree trimming
following the receipt of the second bid, and using the vendor with the best bid.
Mr. Poenitske seconded the motion.
The motion was passed unanimously.
D.
Pool Tile Replacement
-
A bid from Pools Unlimited in the amount of $2,114.53 had been received in
August, 2005, for the replacement of the pool tile.
Discussion ensued regarding this matter.
Mr. Poenitske made a motion to approve the bid from Pools Unlimited
for the replacement of the pool tile.
Mr. Patterson seconded the motion.
The motion passed unanimously.
Mr. Poeniske and Ms. Fiers will review the tile color choices and will
choose the color tiles to be used for the project.
Mr. Wolf suggested an extra box of tile be purchased for possible future
replacements. The other board
members agreed with this suggestion.
Mr. Poenitske noted there was one dock deicer that had shorted out on dock B.
Mr. Poenitske removed the deicer and took it to Bowling Electric for repair.
Bowling informed Mr. Poenitske the cost for repair would be $280.00 and he
asked them to proceed with the repair. Ms. Fiers stated four other defective dock
deicers had been taken to Bowling Electric earlier in the year to be checked for
possible repairs.
Mr. Poenitske said an inventory of all Steeple Ridge property needs to be
performed. Discussion ensued
regarding this matter. Mr.
Bluestone made a
motion for Mr. Poenitske and Ms. Fiers to perform an inventory of all
Steeple
Ridge property each year.
Mr. Poenitske seconded the motion.
The motion was
passed unanimously.
Mr. Patterson inquired as to the legal status of collection of delinquent
assessments for unit 405, Glorey Partners. Ms. Fiers replied that the letter from
the attorney for collection has been sent to Glorey Partners. The first mailing of
the letter was returned with no forwarding address. A new address was obtained
from the real estate listing agent and the letter was sent again. As of this date, the
second mailing was not returned. It was noted that the current listing agreement
for the sale of the unit expires on February 10th. The listing agent has indicated
the owners will not be renewing the listing. Discussion ensued regarding this
matter. The board reached a decision that if the sale contract is not renewed or a
new listing contract procured, the cable television service will be shut off and the
dock slip will be chained.
V. NEW BUSINESS - There was no new business to discuss at this time.
V. ADJOURN – With no further business to discuss, Mr. Poenitske made a motion
to adjourn the meeting. Mr. Patterson seconded the motion and the motion
passed unanimously. The meeting was adjourned at 11:30 a.m.
Respectfully submitted,
Linda Fiers, Property Coordinator Dan Bluestone, Secretary